Accounting Clerk

Job Description

Job Title	Accounting Clerk
Reports To	Financial Controller
	24 hours/ week
	Part-time permanent
Hourly rate	26.80/hr

Job Summary

The Accounting Clerk provides financial and administrative support to ensure the efficient day-to-day operations of Huronia Transition Homes (HTH). This position is responsible for supporting accounts payable and accounts receivable functions, maintaining accurate financial records, and assisting with financial reporting and administrative processes. The Accounting Clerk works closely with the Financial Controller and other team members to ensure financial information is accurate, organized, and up to date.

Responsibilities and Activities

Financial Support

• Process accounts payable, including invoice entry, verification, coding, and filing.
• Process employee expense claims and ensure compliance with organizational policies.
• Manage receivable accounts activities, including tracking and recording grants, funding, donations, sales, and other revenue sources.
• Prepare and reconcile petty cash regularly.
• Complete bank deposits and maintain accurate transaction records.
• Review and reconcile supplier statements and identify discrepancies for discussion with the Financial Controller.
• Issue charitable tax receipts in accordance with applicable regulations.
• Complete Ontario Lottery and Gaming (OLG) filings and reporting requirements.
• Consolidate Ontario Gaming (OG) sales information and supporting records.
• Enter financial transactions and data into accounting systems accurately and efficiently.
• Prepare, send, and file invoices, receipts, and payment records.
• Monitor accounts payable and accounts receivable balances.
• Maintain organized financial records and supporting documentation.
• Support organizational purchasing and procurement activities.
• Maintain filing systems for financial and administrative documentation.
• Provide general administrative support to the Finance Department and leadership team.

Qualifications

• Post-secondary degree or diploma in a relevant subject (Business Accounting)
• 1-3 years of experience in a finance role
• Proficient in Microsoft 365, Excel, Sage 50 (or similar accounting program)
• Highly organized with the ability to manage multiple projects.
• Must have strong interpersonal skills and the ability to work both independently and in a team environment
• Familiarity with the way nonprofit organizations are structured
• Ability to handle confidential information with discretion.
• Must display interpersonal and communication skills, both verbally and written

REQUIRED COMPETENCIES

Teamwork:

• Work cooperatively and collaboratively with other members of the organization; demonstrate the ability to cooperate in achieving organizational goals and work objectives; share information and communicate effectively with team members; use effective conflict resolution skills.

Service Delivery:

• Recognize, meet, and effectively communicate regarding the unique service needs of individual women and children in service; role model and mentor others to develop the ability to apply a woman-centred approach to service delivery which demonstrates a comprehensive understanding of the organization’s mission, beliefs and aims, anti-racist/anti-oppression/harm reduction framework.

Policy, Procedure and Process Adherence:

• Thoroughly understand and apply appropriate organizational and operational policies, principles, procedures, methodologies, rules, guidelines and interpretations in all aspects of daily work.

Judgment/Decision Making:

• Demonstrate ability to analyze relevant information and evaluate alternate courses of action within scope of position; anticipate consequences and assume responsibility for actions taken.

Adaptability/Innovation:

• Demonstrate initiative to respond effectively to challenges and responsibilities; demonstrate flexibility when considering concepts, ideas and work practice; able to initiate new ideas and recommend innovative methods, processes and strategies.

Listening, Understanding and Responding

• Demonstrate the ability to practice active listening; to understand scenarios as they occur, and to respond appropriately when interacting with individuals and groups; liaise effectively and respectfully with team, supervisors, co-workers, service users and the general public.

Achieving Results:

• Able to achieve or surpass identified goals with appropriate use of supervision; consistently produce quality work by establishing priorities, implementing, monitoring and adjusting in order to meet objective and deadlines.

Technological Competence:

• Appropriately and efficiently use office equipment; use technology with fluency and ease; resolve routine problems without assistance; learn new technologies quickly and adapt to change easily; comply with computer and equipment use policy.

Intersectional Feminist Analysis:

• Provide all services and supports using an intersectional feminist approach which recognizes that social norms are set by the dominant social groups, and work towards dismantling those norms; recognize women’s individual and unique social locations and experiences of oppression; understand identities of gender, sex, sexual orientation, class, race, ethnicity, religion or spirituality, immigration status, and ability; understand the complexity of these identities, and connect these social locations to the multi-layered experiences of power, privilege and oppression, and how various social norms give or diminish power; Understand how oppression contributes to systemic injustice and social inequality; demonstrate a strong understanding of all forms of gender-based violence; demonstrate a commitment to continuing education as it relates to feminism and violence against women.

Work Within a Harm Reduction Philosophy:

• Demonstrate knowledge and understanding of harm reduction principles as an evidence-based framework; understand use, effects and impacts of substances and able to communicate both practical and functional aspects of harm reduction practices to the women we serve; meet women “where they are at” with a non-judgmental approach; demonstrate a commitment to continuous learning in regards to trends, strategies, legislation etc.

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